Kulzick Associates, PA
QuickBooks® Update - May 26, 2000
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To assure that your records accurately reflect a transaction that you are entering in the register, it may be desirable to "split" the transaction. A split allows you to divide a single check (or other transaction) and charge parts to different accounts (categories on Quicken).
A split could be used, for example for a payment on a credit card that requires a breakdown between purchases, office expense, and vehicle expense. Another example would be a loan payment which should be "split" between interest and principal.
In order to split a single payment when using the register, enter your transaction normally until you get to the account field. From the pull down menu, just click on the "split" button rather than selecting an account. This will bring up the split transaction window that allows you to select multiple accounts and assign a specific amount to each. Then complete the transaction as normal.
If you are entering a transaction through "write checks," "enter bills," or "pay bills," rather than the register, the worksheet at the bottom of the screen provides multiple lines to enter a split by selecting different accounts and amounts on each line. Just click on a line to bring up the pull down menus.
It is important to that you continue to backup your QuickBooks data on a regular basis. The unexpected loss of files because of a virus, hardware failure, or mistake can be devastating. Take the time to backup on a regular basis. For more information on the whys and hows of backup, see QuickBooks® Backup.
In order to take full advantage of the latest QuickBooks features, you should continue to upgrade each year as new versions come out. Upgrades are also important in ensuring continuing support and reducing costs if you transfer files to us. Although we continue to support many older versions of QuickBooks and Quicken, when seeking technical help from us, it may take longer since we will need to bring up your older version on our machine. It also requires conversion of your data disks when you bring us backups made from older versions. Use of older versions can result in higher costs for you than would be necessary if you keep your upgrades current.
No time to upgrade? Not a problem. We can install and check out your copy of the latest version of QuickBooks (QuickBooks Pro 2000) on your machine for you. Order your copy from Intuit or purchase an upgrade version from CompUSA, Office Depot, or other retailer and give us a call. In most cases, your upgrade can be completed within our 2-hour on-site call for $150. There also usually is enough time to review some of your QuickBooks questions with you or help you with some of those "difficult" transactions. Note that multiple workstations and network versions require more time.
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© Copyright 2000 Raymond S. Kulzick. All rights reserved. 000522.
This publication provides business, financial planning, and/or tax information to our clients. All material is for general information only and should not be acted upon without seeking appropriate professional assistance.