Kulzick Associates, PA
QuickBooks Update - May 29, 2001
This newsletter contains:
QuickBooks Tip - Sales Analysis
Backup
Small Business Services
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QuickBooks Tip - Sales Analysis
A frequently asked question is "Why do the sales on my sales report not equal the sales on my income statement for the same period?"
To understand why this occurs you must understand what the sales report is telling you. The sales report adds up all your sales items for the given period requested and reports that as your total sales. In essence it adds up all your invoices for the period you asked for.
When all your invoices are actually sales you won’t have a problem reconciling it to your income statement. However, if you have items for reimbursable expenses and you create invoices for those items your sales report will incorrectly include these reimbursements in the sales figures. In these cases, the sales report and the income statement won’t match. To correct this problem, you must create a sales report that filters for those items that actually affect sales. To do this, follow these steps:
- Create the sales report you want by selecting Reports, then Sales. Be sure to specify the date range you need before moving on.
- Select "Modify report" then select the "Filters tab."
- Then, in the Filters box, choose Items.
- Now click the drop down arrow in the Item box then scroll up and choose "Selected items."
- You should now see a separate window appear. Mark those items that affect sales only.
- Now select ok to create the modified report.
- Select "Memorize report" so you can quickly regenerate the report in the future.
It is important to that you continue to backup your QuickBooks data on a regular basis. The unexpected loss of files because of a virus, hardware failure, or mistake can be devastating. Take the time to backup on a regular basis. For more information on the whys and hows of backup, see QuickBooks® Backup.
We offer a full line of services for small and medium-sized businesses. In addition to our consulting work helping with QuickBooks upgrades, backups, training, troubleshooting, and year-end problems, we can also provide bookkeeping, taxes, computer network services, and various types of financial and business consulting services. For a complete listing see Small Business Services.
If your QuickBooks is running on a networked system, we can also provide complete computer network maintenance. Either on a per-call basis or at a fixed monthly fee, we can improve the performance of your computer network, take over virus and security worries, handle your software upgrades, and get your network working smoothly. One contact reduces your headaches, wasted time, and blame-shifting. Less downtime, means more work can be accomplished - you save money and improve customer responsiveness. Contact us for more information.
We've maintained a free information site on the web since 1997. There are currently over 180 pages containing a wide variety of useful information. You can access either through indexes or through a "search" function. To check it out, click here.
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If you are using AOL, you will need to access the internet in order to use the links in this newsletter or access our website. Unlike every other service, AOL remains a separate, proprietary system that is not part of the internet. However, recent customer and government demands have forced AOL to provide access links between their system and the internet.
To access the internet from the AOL proprietary system, you must either be using version 5 of AOL's browser (earlier versions cannot directly access the internet) OR go to AOL, link to the internet, minimize your AOL browser, and then bring up and use either Microsoft's Internet Explorer or Netscape's Navigator. These are the browsers everyone else uses and both are free. You can download them from Microsoft or Netscape. If you are using any ISP except for AOL, you are already accessing the internet and should have no problems.
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© Copyright 2001 Raymond S. Kulzick. All rights reserved. 010529.
This publication provides business, financial planning, and/or tax information to our clients. All material is for general information only and should not be acted upon without seeking appropriate professional assistance.
Contact rkulzick@kulzick.com with questions or comments about this web site.
Copyright © 2001 Kulzick Associates, PA - Last modified: September 13, 2008